Administrator- Alexandria

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Smouha, AlexandriaPosted 6 years ago

95Applicants for1 open position

Job Details

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Coordinating office activities and operations to secure efficiency and compliance to company policies
Direct visitors to the appropriate person and office
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Update calendars and schedule meetings
photocopy and print various documents and computer-based information
Create and maintain filing and other office systems
Use a variety of software packages(including Excel,Word,and PowerPoint) to manage data and produce documents and presentations
Sort and distribute incoming post,organize and send outgoing post
Manage phone calls and correspondence (email,letters,packages etc.)
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary
Interact with directors and carries out their requests
Maintain accurate records for employee holiday requests
Communicates with relevant agencies to produce travel itineraries for business directors and employee events

Proven work experience as a Receptionist, Front Office Representative or similar role
BSc/BA in office administration or relevant field is preferred
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks