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Job Description
Job Scope:
- Candidates will be responsible for the administrative office and business management.
- Candidate will also be responsible for conducting market research and business plans.
Office Management
- Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
- Greet visitors, and answer phone calls to direct for appropriate parties or take messages.
- Conduct researches for clients locations to address regions & support for business communication.
- Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence accordingly with Group HR & Admin departments.
- Keep employees personnel files organized & fulfill with all related documents for references & reports as required .
- Gather personnel records from other departments or employees and communicate with Personnel Department for such a matter.
- Perform office secretarial jobs such as attending & recording meeting mutinies, reading & sorting incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- File and retrieve corporate documents, records, and reports.
- Handle the business trips and annual leaves process for company employees or visitors.
- Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
- Communicate with all company departments’ heads to obtain or gather business information inquiries.
- Handle Company petty cash , and ensure of existing of stationary materials as work needs.
Business Management
- Prepare, and develop the annual business plan in terms of costs, expenditure, labor cost, sales generators, and launch to sales team for implementation.
- Monitor the IT sales trend for all tender types & business activities, take advantage of sales opportunities.
- Operate the price & discounts schedules, and review the sales activities reports to determine the profitability.
- Monitor & analyze the customer preferences of IT products to determine focus of sales efforts& most products sold.
- Overview The company price list comparing with other competitors to identify what needs to overcome.
- Monitor the tenders announcement to determine the capability of work ,and follow up with sales team for execution
- Participate in external sales activities such as training, conferences, franchisee meetings, prepare all reports related to discuss & communicate with team.
- Assess marketing potential of new and existing sales generators, considering statistics and expenditures.
- Follow up tender processing among all certain group /company departments, governmental & tender authorities to ensure of closing the deal as per plan & in timely manner.
- Appraise the sales team, identify the performance development opportunities, plan and direct for improvement.
Job Requirements
- Bachelor degree of commerce - English section - Business Administration is a MUST
- Minimum 3 years of experience
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Fluency in English is a MUST.
- Having Experience for Business Plans and Market Research is a MUST.
- Experience in similar position is a MUST
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