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Job Description
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Organize office operations and procedures
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office budget, ensure accurate and timely reporting
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Booking transport and accommodation
- Dealing with correspondence, complaints and queries
- Dealing with old clients and new prospects
- Preparing letters, presentations and reports
- Liaising with staff, suppliers and clients
- Implementing and maintaining procedures/office administrative systems
- Delegating tasks to junior employees
- Attending meetings with senior management
Job Requirements
- Digital Marketing Experience
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail, problem solving skills & excellent follow up
- Excellent written and verbal communication skills
- Excellent English (Written & Spoken)
- V.Good present ability
- Proven experience as an Office manager, or Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Familiarity with email scheduling tools, like Email Scheduler
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Serve as the point person for office manager duties including: Mailing, Supplies, Equipment, Bills
