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Job Description
- Manage all related work activities related to CEO
- Assist the CEO in planning, organizing, and executing of effective daily schedule.
- Screening phone calls, enquiries and requests, and handling them when appropriate.
- Meeting and greeting visitors at all levels of seniority.
- Dealing with incoming email, faxes and post, often corresponding on behalf of the CEO.
- Organizing and attending meetings and ensuring the CEO is well prepared for meetings.
- Plan and coordinate the calls and meetings and different appointments
- Act as the focal point between the CEO and the company’s Departmental Heads.
- Follow up on pending issues delegated by the CEO.
- Handle calendar management for the CEO including scheduling of appointments, meeting agendas, conference calls, time planning, and screening calls.
- Provision of a comprehensive administration and secretarial support service including word processing, photocopying, and email/ Internet.
- Producing documents, briefing papers, reports and presentations.
- Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements.
- Develop presentations, responsible to collect and follow up to get content from different departments, and responsible for document management.
Job Requirements
- Bachelor degree in Business Administration or similar;
- Overall Experience not less than 2 years.
- Experience in a corporate secretary role of minimum 2 years
- Have a high level of proficiency in writing and reporting skills;
- Very well organized, multi-tasking and detailed oriented;
- Computer and IT literacy including a solid working knowledge of MS Word, PowerPoint, Outlook, Excel and databases management;
- Excellent verbal and written communication skills, and have strong interpersonal skills.
