Job Details
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Job Description
- Maintains relationships with clients by providing support before and after sale, information, and guidance
- Responding to incoming email and phone inquiries
- Making accurate, rapid cost calculations and providing customers with quotations
- Prepares reports.
- Maintains quality service by establishing and enforcing organization standards, vision and mission.
Serve as the point person for office manager duties including:
- Maintenance
- Mailing
- Supplies
- Equipment
- Bills
- Errands
- Shopping
Schedule meetings and appointments - Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Provide general support to visitors
- Assist in the on-boarding process for new hires
- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and Trade Fairs
Job Requirements
Skills:
- Excellent Negotiation, Communication, Presentation and Coordination skills.
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Powerpoint, in particular)
- Excellent time management skills and ability to multi-task and prioritize work
- A creative mind with an ability to suggest improvements
- Bachelor degree; additional qualification as an Administrative assistant or Secretary will be a plus
- Background in Interior Design, Furniture, Lighting or Home Accessories is a plus
