We are seeking a highly organized and proactive Executive Assistant to support our real estate team. This individual will play a critical role in managing the day-to-day operations of the business, ensuring effective communication, seamless workflow, and an organized workspace. This role requires exceptional organizational skills, attention to detail, and the ability to handle multiple responsibilities efficiently.

Key Responsibilities:

1. Client Communication:

• Handle client follow-ups, manage timely responses to inquiries, and keep the team informed about important updates.
• Assist in maintaining client relationships by ensuring a professional and consistent communication flow.

2. Social Media Management:

• Manage content creation, scheduling, and engagement for in social media.
• Monitor social media messengers to ensure prompt responses to messages and maintain strong online interactions.

3. CRM Management:

• Update and maintain the CRM with client information, follow-up on leads, and organize data to support the sales efforts.
• Ensure timely follow-up on potential leads to maximize sales opportunities.

4. Design and Marketing Support:

• Create flyers, social media posts, and marketing materials using Canva, ensuring consistency with the team's brand and professional image.
• Collaborate with the team to ensure marketing efforts are aligned with business goals.

5. Email and Calendar Management:

• Manage the team's email inbox, including sorting messages, sending reminders, and ensuring prompt responses to time-sensitive matters.
• Oversee calendar appointments, deadlines, and meetings, ensuring that schedules are tracked and organized.

6. Google Workspace Organization:

• Organize and maintain the team's Google Drive, ensuring all files and documents are easily accessible and properly categorized.
• Maintain an organized digital filing system to support business operations.

7. Report Creation and Management:

• Generate and present sales reports, marketing performance metrics, and other business data.
• Ensure timely and accurate reporting to support informed decision-making.

8. Training Documentation and Process Management:

• Assist in creating and organizing training materials for future hires, documenting workflows and procedures for internal use.
• Maintain a repository of processes and guidelines to streamline team operations.

9. Onboarding New Agents:

• Set up new agents in the workspace, including creating profiles on Dotloop, CRM, and other necessary platforms.
• Track new agent training progress in the CRM to ensure they are on pace, without directly conducting the training.