Document Controller Specialist

Job Description:

• Responsible for coordinating with all departments of the project in order to assure that all documents are kept in the right place and in the right file archive.
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generate the various document control reports as required.
• Typing of site documents and follows up of all the site needs.
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
• Maintain updated records of all approved documents and drawings and their distribution clearly.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with ease tractability.
• Maintain the files and control logs as required by the project.
• Handling of confidential information.
• Accurate distribution of documents as directed and as required within the Project reporting structure.
• Ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date.
• It is a fact that not all employees follow the standard format thus making it the responsibility of a document controller to edit documents that have typographical errors and other types of errors that may lead to the disqualification of document.