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Job Description
- Investigating availability and suitability of options for new premises;
- Calculating and comparing costs for required goods or services to achieve maximum value for money;
- Directing, coordinating and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering
- Ensuring the building meets health and safety requirements and that facilities comply with legislation
- Planning best allocation and utilization of space and resources for new buildings, or re-organizing current premises;
- Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies;
- Coordinating with relevant teams to cover various areas of responsibility
- Using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement;
- Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.
- Ensure all work bills, invoices, rents and relevant payments are efficiently paid on time
Procurement Management
- Estimating and establishing cost parameters and budgets for purchases
- Maintaining accurate records of purchases and pricing
- Create and maintain good relationships with vendors/suppliers
- Making professional decisions in a fast-paced environment
- Maintaining records of purchases, pricing, and other important data
- Reviewing and analyze all vendors/suppliers, supply, and price options
- Developing plans for purchasing equipment, services and supplies
- Negotiating the best deal for pricing and supply contracts
- Ensuring that the products and supplies are high quality
- Create and maintain inventory of all incoming and current supplies
- Maintain and update list of suppliers and their qualifications, delivery times, and potential future development
- Working with team members in order to complete duties as needed
Job Requirements
- Bachelor’s degree in business administration, accounting, or related field preferred
- Solid knowledge and understanding of procurement & Facility Management processes
- More than three (3) years previous experience as procurement officer or related position
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
- Ability to analyze problems and strategist for better solutions
- Ability to negotiate, establish, and administer contracts
- Excellent verbal and written communication skills
- Ability to multi-task, prioritize, and manage time efficiently
