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Job Description
Admin Assistant to The Technical Office
Responsibilities:
- Prepare tenders and standardized tender templates and documentation.
- Prepare initial tender documentation and coordinate obtaining the required approvals.
- Maintain a list of qualified vendors, especially as related to planned tenders
- Compilation of various input to create a more complete tender proposal
- Monitoring deadlines
- Correspond with vendors in conjunction with the tender process as required, i.e., non-disclosure agreements, confirmation of interest, etc.
- Assist in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.
- Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.
- Maintain tender files and arranges their archiving upon Tender completion
- Prepare Tenders status reports and expected time-lines on a regular basis and when requested.
Job Requirements
Requirements:
- Bachelor's degree in Commerce, Business Administration , or equivalent (Fresh Graduate).
- 6th of October resident or nearby is preferred.
Skills:
- Procurement Contracting skills.
- Proficiency in Microsoft Office Applications (Word, Excel, PowerPoint).
- Strong knowledge of local business practices and legal processes.
- Demonstrated ability to perform independently.
- Fluency in spoken and written English.
