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Executive Assistant

EHCS
Cairo, Egypt
Posted 7 years ago
112Applicants for1 open position
  • 42Viewed
  • 24In Consideration
  • 0Not Selected
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Job Details

Experience Needed:
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Job Description

  • Performs general secretarial and clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
  • Order, replenish, and maintain office supplies and technical equipment.
  • Screen phone calls, enquiries and requests, and handling them when appropriate.
  • Maintain contacts database for the purpose of providing reference information.
  • Represents the CEO by welcoming visitors at all levels of seniority, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the CEO.
  • Organize and maintain diaries and making appointments.
  • Deal with incoming emails and often corresponding on behalf of the manager.
  • Carry out background research and presenting findings.
  • Produce documents, briefing papers, reports and presentations.
  • Organize and attend meetings.
  • Works closely with other team members to assure the CEO's preparation for meetings, presentations or other engagements.
  • Prepare meeting agendas and transcribe meeting minutes.
  • Liaise with clients, suppliers and Showroom staff.
  • Arrange travel, visas and accommodation and, occasionally, travel with the CEO to take notes or dictation at meetings or to provide general assistance during presentations.
  • Supervise, coach and train Showroom Staff, when necessary.
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
  • Miscellaneous administrative tasks as and when required.

Job Requirements

Education/Linguistic Abilities:

  • Bachelor's degree, preferably in Business Administration.
  • Fluency in Arabic and English is a must.
  • Fluency in French is a plus.

Skills/Knowledge/Experience

  • Ability to work in a high paced environment and to multitask.
  • Computer savvy- proficiency in MS Office Suite and email clients is a must.
  • Exceptional communicator both written and verbal.

Behaviors/Attributes:

  • Discrete, reserved and able to handle business, personal, and family information with the highest level of confidence.
  • Able to adapt quickly, handle multiple tasks, and prioritize.
  • Detail-oriented.
  • Diligent and conscientious.
  • Analytical thinker with strong numerical abilities.
  • Team player/commitment to group goals.
  • Good judgment and professionalism in appearance and attitude

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