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Job Description
- Manage in-bound and out-bound communications and correspondents
- Answering EITESAL phone number and offer services to callers through answering questions, taking a message, processing a request, or directing the call to appropriate person based upon EITESAL service policy and regulations
- Arranging and managing the logistics of staff members and important guests travel and related bookings
- Identify best options in terms of cost and compliance with EITESAL policy for staff travel
- Manage Visa processing procedures for abroad travel for EIETSAL staff
- Assist in administration budget setting
- Create, develop, and distribute administration templates and forms to improve office productivity and service across all functions
- Manage inventory of office equipment/supplies and discharge as per EITESAL policy
- Assist admin supervisor in gathering information across different departments
- Give support to departments’ managers in meeting arrangement and research upon request
- Coordinate the usage of office facilities (ex: meeting room) across departments and training team
- Arrange EITESAL internal meetings and events
- Manage EITESAL shared calendar and updating it on daily basis
- Handles office announcements and greetings
- Provide secretarial support to managing director and departments’ managers
- Prepare and manage internal office events as assigned by administration supervisor
- Suggest and implement upon approval employees relations programs to improve internal relationship and staff moral
- Maintain employees documentation system in cooperation with administration supervisor
- Creating and maintaining an organized office archive system digitally and physically to ensure correct storage of important document for future use
- Assist in general data entry as assigned
- Generate administration reports as requested by admin supervisor
Job Requirements
- Ms Office user.
- Good English.
- Presentation Skills.
- Females are preferred.
