Admin and HR Executive
Qanawat -
Heliopolis, CairoPosted 7 years ago162Applicants for1 open position
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Job Details
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Job Description
Principal Functions (Major Areas of Responsibility)"
- To provide full administration and HR support to the business as a whole.
Duties & Responsibilities:
Administration:
- Answer the telephone and perform reception duties such as welcoming visitors.
- Maintain the general filing system and all correspondence.
- Type documents, photocopy, scan, file and distribute documents as requested by management team.
- Manage meeting room bookings and ensure suitable use of the office kitchen.
- Arrange call conferences and video conferences.
- Provide support for organizing and arranging company events.
- Provide assistance to Managing Director in handling diary and schedule of meetings.
- Liaise with government authorities for visa processing, tenancy contracts and related matters.
- Manage flight tickets and accommodation for business trips in the organization.
- Maintain an adequate inventory of office & kitchen supplies.
- Monitor the use of supplies and equipment.
- Maintain and supervise the cleanliness of the office premises
Human Resource Administration:
- Assist the HR Manager in all HR related matters
- Create employee files for new hires and to ensure that all paperwork is correct and copies are kept in employee files
- To assist the Assistant Human Resources Manager for the issue of all offer letters, contracts and other documents following the recruitment process
- To assist in developing an employee-oriented company culture that emphasizes quality, continuous improvement, low turnover, high staff loyalty and high performance while meeting statutory, legal and internal requirements
- Administer the leave and attendance schedule and provide support and clarifications to employees when requested.
- Maintain and update employee files with relevant information such as personal details, vacation and leave balance, sick leave and training records.
- Be responsible for the company induction process including ensuring work space is ready and all required documentation is completed.
- Ensure all employee benefits (medical insurance) are administered in line with employee contracts, Company policy and in accordance to legal requirements.
- Liaise with medical insurance companies and other HR providers.
- Arrange visas for employees according to legal regulations and company policies.
- Ensure data integrity and security of all employees and maintain all employee information with utmost confidentiality.
Job Requirements
Job-Specific Competencies required to successfully perform the job:
- Bachelor’s Degree holder
- 3-5 years of experience in the same field of administration and human resources.
- Fluent in English and Arabic languages - both verbal and written
- Knowledgeable in MS Office (Word, Power Point, Excel, Outlook)
- Excellent typing skills
- Assertive, “can-do” and positive attitude.
- Knowledge of the Egyptian Labour Law a strong plus