Admin and HR Executive

Principal Functions (Major Areas of Responsibility)"

• To provide full administration and HR support to the business as a whole.

Duties & Responsibilities:

Administration:

• Answer the telephone and perform reception duties such as welcoming visitors.
• Maintain the general filing system and all correspondence.
• Type documents, photocopy, scan, file and distribute documents as requested by management team.
• Manage meeting room bookings and ensure suitable use of the office kitchen.
• Arrange call conferences and video conferences.
• Provide support for organizing and arranging company events.
• Provide assistance to Managing Director in handling diary and schedule of meetings.
• Liaise with government authorities for visa processing, tenancy contracts and related matters.
• Manage flight tickets and accommodation for business trips in the organization.
• Maintain an adequate inventory of office & kitchen supplies.
• Monitor the use of supplies and equipment.
• Maintain and supervise the cleanliness of the office premises

Human Resource Administration:

• Assist the HR Manager in all HR related matters
• Create employee files for new hires and to ensure that all paperwork is correct and copies are kept in employee files
• To assist the Assistant Human Resources Manager for the issue of all offer letters, contracts and other documents following the recruitment process
• To assist in developing an employee-oriented company culture that emphasizes quality, continuous improvement, low turnover, high staff loyalty and high performance while meeting statutory, legal and internal requirements
• Administer the leave and attendance schedule and provide support and clarifications to employees when requested.
• Maintain and update employee files with relevant information such as personal details, vacation and leave balance, sick leave and training records.
• Be responsible for the company induction process including ensuring work space is ready and all required documentation is completed.
• Ensure all employee benefits (medical insurance) are administered in line with employee contracts, Company policy and in accordance to legal requirements.
• Liaise with medical insurance companies and other HR providers.
• Arrange visas for employees according to legal regulations and company policies.
• Ensure data integrity and security of all employees and maintain all employee information with utmost confidentiality.