Job Details
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Job Description
Job brief
- We are looking for an Office manager to organize and coordinate administration duties and office procedures.
- Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities: Serve as the point person for office manager duties including:
- Office manager responsibilities include Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
- Also includes scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees.
Job Requirements
Requirements
- Previous experience as a Front office manager or Office administrator would be an advantage.
- A successful Office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
- Proven experience as an Office manager, Front office manager or Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
Skills and Qualifications:
- Reliability and discretion: you will often learn of confidential matters
- Adaptability
- Communication, negotiation and relationship-building skills
- Organizational skills
- IT skills
- Problem solving skills
- Initiative
- Leadership and the ability to ‘make things happen’
- Budgeting skills
- Attention to detail.
