Executive Assistant

Main Purpose Of Job:

• To provide high quality personal and administrative assistance to the Managing Director & Operations team.
• To act on behalf of the Managing Director in her absence.

POSITION IN ORGANISATION:

• This post holder will work closely with the Managing Director in addition to Program Leads; Strategic Leads; Area Managers and Area staff & hr duties
• Executive assistants often manage the flow of information screen phone calls, open and sort mail, and summarize reports and memos that are received before passing the information on to the people they assist.
• Information Preparation: Executive assistants are often involved in preparing and formatting information for internal and external distribution. This may include writing letters and memos, compiling data for reports, creating computerized presentations, writing reports, transcribing dictation, editing, proofreading and other information preparation duties.
• Records Management: Maintaining company records & responsible for setting up and managing both electronic and paper filing systems, as well as taking steps to maintain that the company is in compliance with all applicable record-keeping requirements.
• Data Analysis: People who work as executive assistants are often involved in data analysis, l thinking skills. For example, while top-level executives are accountable for ensuring that the company is meeting its overall hr goals, in many cases it is the assistant who carefully analyzes financial data and creates reports that identify areas of concern the executive may need to focus on.