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Job Description
- Sending & receiving e-mails, faxes and correspondences.
- Receiving Internal and External calls
- Arranging for meetings & events
- Writing detailed and comprehensive meeting minutes
- Keeping database for vendors & Services
- Maintaining all purchasing process (quotations, purchasing order, collecting materials and delivering invoices
- Handling confidential and non-routine information (company important documents & certificates)
- Maintaining organizing the office layout and maintaining supplies of stationery, equipment and providing staff with their needs and monitor use
- Receiving & reviewing all invoices related to purchases and insure it’s paid on time.
- Translating Arabic /English required correspondence.
- Managing filing systems
- Providing secretarial and administrative support to management and other staff
- Managing company fixed assets system and make sure of its accuracy
- Following up on company contracts of services such as (shipping and mobile companies) and negotiate prices regularly and following up on their invoices to be paid on time
Job Requirements
- Very Good English
- Experience From 2 -5 years in administrative work
- Must Work in Engineering company before