Senior Accountant

The Accountant has overall responsibility for the day-to-day financial management of Uptown International School including, but not limited to, invoices, school fees, receipts, financial transfers, cash transactions, and accounts.

Senior Accountant responsibilities include reconciling account balances and bank statements, maintaining general ledger and preparing month-end close procedures. Senior Accountant combines excellent analytical skills with a thorough knowledge of accounting principles to analyze financial reports and forecasts. The Senior Accountant collaborates with and manages staff in the Finance Department. 

General Duties

•  Manage all accounts, including bookkeeping
• Administer payroll for all school employees in coordination with Human Resources, including all appropriate deductions
• Present the monthly payroll to the Head of Administration for review and approval
• Ensure that the organization complies with government regulations with regards to financial regulations and obligations, including, but not limited to, taxation and auditing
• Prepare regular and ad hoc reports for the Managing Director to include profit/loss, cash flow, and current balance as requested
• Attend meetings of the Board as well as meetings of school management as required
• Advise the Managing Director on all financial matters including the preparation of financial reports and presentations
• Assist the Managing Director with the production of the annual budget, as well as with developing and implementing financial planning
• Administer and record all invoices and all payments in accordance with procedures
• Seek Managing Director approval for the payment of all invoices
• Administer and record all revenue invoicing according to school procedures
• Administer, maintain, and reconcile all banking and petty cash accounts
• Prepare accounting vouchers, data entry, review and post GL , SL, and PL transactions
• Prepare monthly bank reconciliations
• Match customer advances with issued invoices on monthly basis
• Maintain proper register of fixed assets, coordinating with the Procurement Officer
• Prepare and record monthly depreciation of fixed assets
• Analyze prepayments, accruals, and other assets and liabilities accounts and record necessary adjustments if needed each month
• Maintain proper filing of accounting vouchers and electronic databases
• Issue necessary cash and check settlements of school liabilities
• Attend and assist in the internal and external audit processes, and provide required analysis
• Complete other duties as assigned by the Managing Director
• Implementing, updating and strengthening the school’s accounting, financial management and administrative procedures and providing constant leadership and coaching to all staff in the Finance Department in implementing and maintaining financial controls and procedures
• Managing of the school’s moveable and immovable assets
• Coordinating all issues relating to finance that include payment of suppliers and vendors, staff entitlements, statutory requirements and all recurrent running cost of the school
• Ensuring the school’s compliance with relevant statutory requirements related to finance
• Updating the general ledger operations and making all journal entries
• Preparation of monthly income and expenditure and related financial statements and financial forecasts
• Carrying out monthly debtors, creditors and bank reconciliations
• Leading the process of preparation for and coordination of the annual audit
• Liaise with the school’s Head of Administration to prepare and manage budgets
• Reconciliation of balance sheets accounts, petty cash payments, and payroll-related payables, receivables and deferring of income accounts
• Making computerized entries of various financial details
• Ensuring the matching of purchase orders and receipts
• Ensuring that checks and drafts are archived and organized in a systematic way
• In charge of payroll account keeping
• Complete other duties as assigned by the Head of Administration