Administrative Assistant

Brief:

• We are looking for a passion driven Executive Assistant with entrepreneurial background, result-oriented methodologies and super organizational skills.
• Our typical candidate is someone who is eager to learn, committed to work hard and willing expand beyond her/his comfort zone.
• This is the most dynamic and diversified role in our organizations. Thus, we are looking for a candidate with a flexible personality who possesses the courage for big tasks as well as the patience for the smallest details.

Responsibilities

• Laying out the strategy for new enterprises
• Laying out the strategy for expanding current project revenues and optimizing their performance
• Oversee strategy execution and meeting KPIs
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Manage day to day operation activities
• Devising and maintaining office systems, including data management and filing.
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
• Liaising with clients and suppliers.
• Sourcing and ordering stationery and office equipment
• Screening phone calls, inquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Organizing and maintaining diaries and making appointments.

Personal Assistantship Responsibilities:

• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
• Organizing and attending meetings and ensuring the manager is well prepared for meetings.
• Managing your employer’s dietary needs and assure required nutrition is per-ordered on time.
• Managing your employer’s transportation needs and assure times; e.g. ensure providing a suitable clean car on time, ensure the availability of a capable trusted driver when needed
• Managing your employer’s financial responsibilities and assure they are planned out and fulfilled on time.