Executive Secretary - Dubai

Media Gate - Dubai, United Arab Emirates

594
Applicants for
10 open positions
201
Seen
41
Shortlisted
83
Rejected
Experience Needed:
2 to 5 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
3,000 to 4,000 AED per month
Vacancies:
10 open positions
Gender:
Females Only
About the Job

Job Brief:

  • We are looking for a Female competent Executive Secretary to support high-ranking officials in our company.
  • You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
  • Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
  • The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities:

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned
Job Roles: Administration
Job Requirements
  • Gender: Female
  • Proven experience as executive secretary or similar administrative role
  • Proficient in MS Office and “back-office” software (e.g. ERP)
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Degree in business administration or relative field
About this Company

Media Gate Studios For Art Production and Creative Media Solutions, Media Gate Studios premium TV Content of superior quality including revenue share programs, game shows, talk shows, commercials and drama.
Media Gate owns a large studios on the 6th of October City. (More)

See all Careers and Jobs at Media Gate
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