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National_Assistant Manager

Al-Futtaim
Cairo, Egypt
Posted 4 years ago
101People have clicked1 open position
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Job Details

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Job Description

  • Set up an electronic library system for the management of technical documentations
  • Develop and maintain document control processes for the efficient management and recording of QHSE documentations
  • Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers
  • Custodian for QHSE documents that must be controlled and kept for audit/internal requirements
  • Maintain proper organization and storage of documents and information
  • Provide full admin support to the team
  • Undertake any other ad hoc projects/duties
  • Ensures that all documents have no errors in filenames, revisions, submissions, etc before submitting it to the recipient department/party to avoid confusion
  • Ensures that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable
  • Ensure that all records and files all documentation between the projects department, contractors, suppliers & Independent construction control consultants

Job Requirements

Minimum Qualifications and Knowledge:

  • Five or more years of experience directing a document controls team as team leader. 
  • Bachelor’s Degree in a relevant field plus 10 years’ document control experience, including working with an EDMS to control documents and records.

Job-Specific Skills:

  • Experience on project(s) in a Construction and Project Management environment.
  • Advanced level of understanding in word processing, spreadsheet, database applications and EDMS.
  • Good knowledge of English; · Computer skills – MS Office - Word, Excel, Outlook; AutoCAD; and knowledge in using document control software is advantageous
  • Possess good knowledge in document control and management processes and standards and ISO standards.
  •  Pleasant personality, with good written and verbal communication and interpersonal skills
  • Mature, proactive, take initiative and well organized
  • Systematic and able to work under pressure
  • Meticulous and able to follow through with tasks promptly • Able to work independently as well as in a team

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