Job Details
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Job Description
- Set up an electronic library system for the management of technical documentations
- Develop and maintain document control processes for the efficient management and recording of QHSE documentations
- Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers
- Custodian for QHSE documents that must be controlled and kept for audit/internal requirements
- Maintain proper organization and storage of documents and information
- Provide full admin support to the team
- Undertake any other ad hoc projects/duties
- Ensures that all documents have no errors in filenames, revisions, submissions, etc before submitting it to the recipient department/party to avoid confusion
- Ensures that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable
- Ensure that all records and files all documentation between the projects department, contractors, suppliers & Independent construction control consultants
Job Requirements
Minimum Qualifications and Knowledge:
- Five or more years of experience directing a document controls team as team leader.
- Bachelor’s Degree in a relevant field plus 10 years’ document control experience, including working with an EDMS to control documents and records.
Job-Specific Skills:
- Experience on project(s) in a Construction and Project Management environment.
- Advanced level of understanding in word processing, spreadsheet, database applications and EDMS.
- Good knowledge of English; · Computer skills – MS Office - Word, Excel, Outlook; AutoCAD; and knowledge in using document control software is advantageous
- Possess good knowledge in document control and management processes and standards and ISO standards.
- Pleasant personality, with good written and verbal communication and interpersonal skills
- Mature, proactive, take initiative and well organized
- Systematic and able to work under pressure
- Meticulous and able to follow through with tasks promptly • Able to work independently as well as in a team