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Job Description
Position Title: Office Manager
Department: Management (CEO)
Basic Function
The Office Manager is responsible for organizing and coordinating office operations and procedures
in order to ensure organizational effectiveness and efficiency.
SPECIFIC RESPONSIBILITIES
- Maintaining the workplace in the office and arranging for necessary maintenance.
- Organizing the office layout and maintaining supplies of stationery and equipment.
- Arranging travels, meetings and appointments.
- Organizing and attending meetings with Managing Director this include typing the agenda and taking minutes.
- Writing reports for Managing Director and delivers presentations as requested.
- Follow up on regular reporting to Managing Director.
- Using a range of office software, including email, spreadsheets and databases; and managing filing systems.
- Developing and implementing new administrative systems, such as record management; as needed by the business.
- Generate excel sheets reports as requested by the Managing Director.
- Recording office expenditure and managing the budget.
- Support Marketing & Sales Management Team in arrangements of events as needed.
- Acts as company interface receive calls, and correspondences from various stakeholders.
Relationships and contacts
Supervisory Relationships:
- Reports direct to Managing Director
Job Requirements
Organization Relationships:
- Has extensive contact with company’s Executive team
- Has extensive contact with company's Marketing & Sales team
- Has extensive contact with company's Finance team
- Has extensive contact with company's HR & Admin team
- Has moderate contact with Operations and Plants.
External Business Relationships:
- Has continuous contact with marketing agencies.
- Has continuous contact with travel agencies.
- Has continuous contact with Office Supply Agencies and other office related suppliers.
Education and experience requirements
- Four-year college degree, Business Administration, or equivalent.
- Strong communication & analytical skills.
- Excellent command of Excel, PowerPoint, and Word in specific and other MS Office applications in general.
- Fluent English.
- Experience of 7-10 years
