Business Development Admin/Coordinator

Admin & Clerical Responsibilities: High 

• Answer and direct phone calls.
• Handle in and out correspondences according to guidelines defined.
• Organize and schedule meetings and appointments. 
• Produce and distribute correspondence MOMs, memos, letters, faxes and forms. 
• Maintain supplies inventory and order whenever needed. 
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Coordinate invoices issuance with accounting.
• Follow up on invoices collection and feedback regular about it.
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc. 
• Organize work arrangements for senior managers Book conference calls, rooms, taxis, couriers, flights and hotels etc. 
• Maintain computer and manual filing systems. 
• Handle sensitive information in a confidential manner. 
• Coordinate repairs to office equipment. 
• Carry any additional clerical tasks as required. 
• Business Development Responsibilities: Moderate 
• Maintain computer and manual record by all supplier’s agreements, performed due diligences and relevant customer agreements. 
• Track renewal dates of all supplier’s agreements and follow up timely renewal.
• Lead due diligence process and coordinate with different departments to complete required information and documents.
• Search and identify world class suppliers in particular fields as required.
• Identify and connect to world class supplier’s key executives through LinkedIn and other business online directories. 
• Track international conferences/fairs in particular fields/specialties. 
• Report spotted conferences/fairs in to business development team. 
• Track new opportunities by checking governmental activities regularly (in e-newspapers, tenders websites and other relevant sources). 
• Technical Responsibilities: Low 
• Interpret technical materials/documents. 
• Translate and coordinate translation of some tender books and principal presentations and catalogs.
• Assist in technical proposals preparation whenever required Prepare technical presentations from pre-defined sources whenever required.