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Receptionist/Admin & HR Assistant

Premier Services and Recruitment
New Cairo, Cairo
Posted 4 years ago
229Applicants for1 open position
  • 0Viewed
  • 0In Consideration
  • 0Not Selected
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Job Details

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Job Description

  • Maintains the work structure by updating HR structure, job requirements and job descriptions for all positions.
  • Manage administrative employee queries and ensure all issues are logged in the system
  • Prepare/update onboarding checklist, guidelines and manage onboarding activities
  • Ensure all employee data is maintained/updated in the system
  • Ensure all official documents needed for employee profile creation are collected
  • Maintain relationships with governmental entities
  • Analyze exit interviews outcomes and handle cancellation of work permits and exit permits
  • Follow-up on all complaints and grievances resolution ensuring alignment to applicable policies and labor laws
  • Review and analyze reports on complaints and grievances
  • Handle the daily activities in the company & managing appointments, meetings, events & visitors.
  • Prepare the official correspondences, letters, memos & forms.
  • Handle and direct phone calls & receive visitors.
  • Organize / schedule meetings and appointments and produce the minutes of meetings.
  • Maintain and organize the internal contact lists
  • Organize and maintain the filing system
  • Handle Courier Agents (Documents, Samples, Correspondences, ...).
  • Prepare the daily schedule of the company's agents.
  • Prepare the company’s presentations.
  • Handle the foreign visitors: receiving, preparing the schedule, arrange the accommodation (Hotels, Dinners, Transportation) , …. etc.
  • Handle / prepare the conferences & seminars.

Job Requirements

  • Professional attitude and appearance.
  • Excellent organization, planning, and communication skills.
  • Multitasking with time-management skills and ability to prioritize tasks.
  • Fluent in English (spoken/written), other languages (German, French or Italian) will be an advantage.
  • Excellent Knowledge of MS Office.
  • Excellent presentation skills.

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