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Job Description
- Provide all needed assistance and support to the CEO on various projects (current & new projects).
- Prepare agendas for meetings, briefing materials, and presentations as needed to support the CEO.
- Provide all needed administrative support to CEO in order to increase his availability for executive-level responsibilities.
Support other Senior Management staff on other projects as needed. - Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
- Answering phone inquiries, directing calls, and providing basic company information
- Comfortable performing clerical duties, taking memos, attending meetings and taking minutes of meetings, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
- Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
- Plans/organizes and implements events such as meetings, business luncheons, or client dinners
- Manages executive schedule and acts as liaison for the executive team.
- Prepares reports, presentations, Diagrams, Charts , and data, as well as maintains files, records, and correspondence for meetings
- Handles confidential information; organizes and maintains files
- Prepares information and research for executive needs
- May help plan company events, meetings, and employee team-building activities or special projects.
Job Requirements
- Fluent in the English language both written and spoken.
- Education background preferred to be Engineering or strong work experience background in construction.
- Comfortable in a fast-paced environment with multiple tasks and various projects at hand.
- Able to organize and manage large amounts of files, tasks, schedules, and information
- Self-directed and able to work without supervision
- Energetic and eager to tackle new projects and ideas
- Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed
- Able to perform all clerical duties, taking memos, maintaining files and confidential information, and organizing documents as needed.
- Professional demeanor and attitude
- Trustworthy, able to respect confidentiality.
- Familiarity with office organization techniques
- Capable of multitasking; strong time management
- Well-organized, detail-oriented
- Strong writing ability
- Excellent verbal communication
- Proficient with computers, especially in MS Office, Excel, PowerPoint, and business report writing.
- Typing at 50+ words per minute preferred both Arabic and English typing.
- Past secretarial experience preferred to be not less than 4 years.
