Executive Secretary & Personal Assistant

IAS Systems is looking for an enthusiastic Executive Secretary and Personal Assistant to work very closely with the company director, who is frequently travelling overseas, in order to help him managing a team of 10 members and perfectly administrate the office.

Please apply only if you can attend at office located at 10th Ramadan from 8am to 4pm.

Job Duties & Responsibilities

• Arranging meetings and putting down its minutes.
• Preparing an action plans and schedules.
• Filling, answering relevant calls, arranging the director's appointments via outlook calendar.
• Follow up the execution of different company sectors’ road map as highlighted and instructed by Director.
• Marketing and business development activities as per director vision.
• Monitor Online ERP System and find out any delay or alerts and convey message with full update to Director after checking with respective team about delay root cause and recovery actions.
• Vendor’s managements.
• Arrange local and international couriers and postal service.
• Any documentations, online data entry and reports generation.
• Administration skills to handle logistics, events arrangements and business cards with respective agents.
• Ensure payroll process, monthly bills payments with respective agents.
• Prepare Job offers, employment contracts, contracts renewal, Medical Insurance claims and refunds, social insurance, end of service process, warning letters, vacations, daily attendance.
• Documenting all material going or coming into the office.
• Help setting up a new company branches at different cities.
• Assist with other tasks as necessary.