Admin Assistant

An Admin Assistant is needed where the main responsibilities are :

1-Listing Manager (Listing to Contract):

• Oversee all aspects of sellers’ transactions from initial contact to executed purchase agreement.
• Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.
• Obtain all necessary signatures on listing agreement, disclosures and other necessary documentation.
• Coordinate showings & obtain feedback.
• Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
• Coordinate all public open houses and broker open houses.
• Input all listing information into MLS and marketing websites and update as needed.
• Submit all necessary documentation to office broker for file compliance.
• Input all necessary information into client database and transaction management systems.

2-Transaction Coordinator (Contract to Closing):

• Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.
• Regularly update & maintain communication with clients, agents, title officer, lender etc.
• Submit all necessary documentation to office broker for file compliance.
• Coordinate moving/possession schedules.
• Schedule, coordinate & attend closing process.
• Input all client information into client database system.
• Schedule 30 Day, 90 Day & 120 Day client customer service follow up calls to assist with any home improvement provider recommendations and to ask for referrals.

3-Marketing Director:

• Manage client database management program & system.
• Create & regularly prepare all buyer & seller consultation packages.
• Coordinate the preparation of all listing & open house flyers, graphics, signage and all other marketing materials.
• Manage & update agent website(s), blog(s) and online listings.
• Regularly assist agent to manage & enhance agent’s social media presence.
• Track & coordinate all inbound leads from websites, social media & other online sources.
• Coordinate all client & vendor appreciation events.
• Regularly obtain client testimonials for websites, social media & other marketing materials.
• Coordinate & implement agent marketing videos & property videos on website(s), blog(s), social media and client database email campaigns.

4-Administrative Assistant:

• Oversee all aspects of the administration of the agent’s business.
• Create & manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up & all office administration.
• Hold agent(s) accountable for conducting all agreed upon lead generation activities.