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Job Description
- To maintain and provide a support service for the Operations & Executive Director of daily schedule, including forward planning of his workload, diary management and coordinating and collating all relevant paperwork.
- To set appointments and meetings for the Directors as requested including regular one to one meetings with the Director and his/her direct reports.
- To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary
- Respond and advise efficiently to all electronic or verbal inquiries for the Directors when needed.
- To communicate effectively with internal divisions/departments and external organizations on behalf of the Directors.
- To advise the Directors of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects
- To effectively plan and coordinate corporate training events, evaluation workshops and conferences on behalf of the Director, from inception through to tendering, to event management, budgetary control, invoicing and post event appraisals.
- To be responsible for monitoring the use of the corporate purchasing and credit card. Submitting receipted returns to the Finance Department. To submit expenses claims, both internal and external, on behalf of the Director.
- To plan and implement hospitality arrangements for the Director, including provision of hospitality for visitors.
- To provide a confidential and efficient filing system for the Directors
- To organize travel arrangements for the Directors
- To execute any other duties appropriate to the grade as directed by the Director or his nominated deputy
Job Requirements
- Education: Bachelor's degree
- Previous Experience in secretary or Administrative Assistance is a plus.
- MS Office and English Proficiency is a Must
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