Office Manager

About the job:

Office Manager is required for the Cairo based Technical Representation Office (TRO)

The TRO Cairo of Amandus Kahl GmbH & Co. KG is, effective immediately, looking to hire an office manager, with the intended workload of 40-60% and with the following duties and required qualifications. 

The deadline for applications is September 30th, 2020.

Duties

• Operating all administration matters within the TRO of up to 6 persons:

TRO Management:

• Liaison with Head Office and visiting delegates
• Supporting Engineers in their duties
• Renewing office licenses, memberships, car licenses and similar administrative matters
• Provide proposals for workplace improvement (Efficiency)
• Representing the company at business and/or social events, fruitful for the business

Secretarial:

• Decent familiarity with proper and fully legal actions and proper commercial procedures
• Excellent grasp on written communication skills for internal (Co-workers) and external (Clients/ Customers) correspondence.
• Excellent familiarity with common office software (Microsoft Office, Zoom, Skype, etc.)
• Excellent familiarity with common secretarial work; reports, translations, fax, emailing, initial consulting to first-time callers
• Structured digital and analog paper filing skills
• Proofreading our technical staff in their written English reports

Accounting

• Monthly simple in-out accounting; checking validity of presented work expenses in accordance with company’s auditor policies; dealing with auditor’s inquiries
• Familiarity with in-company monetary transactions; cash flow management from Head Office to TRO, management of bank accounts, checking statements

Staff Management:

• Decent familiarity of HR skills; selection, hiring and dismissal of staff in accordance with instructions of Head Office’s HR department and the applicable law
• Improving and maintaining a healthy and productive working environment
• Regular and punctual payment of staff in close cooperation with TRO auditor
• Monitoring employment contracts; timely renewal and/or termination

Marketing & Public Relations:

• Providing assistance to market research by head office
• Promotional work; Participation in local and/or regional exhibitions
• Preparation and production of the yearly calendar and other printed issues, pamphlets, flyers
• Monthly business opportunity reporting
• Up-Keeping with daily local and global business news, researching information outlets for Tender releases and any general awareness of business opportunities, both local and regional (Middle East, East Africa)