Job Details
Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:
Skills And Tools:
Job Description
Job Summary:
Provide administrative support to the Production Manager including general secretarial and administrative work.
Key Accountabilities:
- Manage the daily calendar and coordinate scheduled appointments.
- Keep tracks and follow up on all pending and important issues.
- Give answer to incoming calls, correspondences and respond independently when possible.
- Read, route, and distribute incoming mail and other material.
- Prepare answers to routine letters.
- Greet visitors, handle their inquiries, and direct them to the appropriate persons according to their needs.
- Complete forms in accordance with company procedures.
- Review documents done by others to check for correct spelling and grammar and ensure that the company formats are followed.
- Prepare Power Point presentations once the material is prepared
- Prepare meeting’s agenda.
- Record the minutes of all Board meetings as well as the minutes of any committee and make sure that all actions are appropriately noted.
- Keep a record of all policies approved by the Board in the association's policy manual.
- Ensure minutes are distributed to members shortly after each meeting.
- Maintain and establish an updated filing system and database.
- Prepare confidential correspondences and reports.
- Arrange detailed travel plans, routes, and gather needed information for travel-related meetings.
Job Requirements
- Bachelor Degree in any discipline
- Experience from 5 to 8 years
- V.Good English
- Excellent knowledge of MS applications.
- Oracle user is preferable.
