Purchasing Coordinator

• To purchase all goods and assets for DHL Egypt to the best advantage in terms of price, quality, service and delivery.
• To research and analyze the sources of supply for all goods and services required by the co.
• To assist management with information about supplies and in the formulation of budget and forecast.

A-Responsibilities

• Issuing purchasing orders for all materials, coordinating the request and procurement for goods with all departments.
• Maintaining vendors files, stock lists and prices, endeavoring to obtain the best quality for the right price (Three quotations are mandatory).
• Ensuring all imported supplies are properly handled.
• To negotiate all contracts and pursue a low cost, high quality and service.
• Coordinating with fleet supervisor to control DHL Egypt vehicle fleet system.
• To research and analyze existing and potential supplies in terms of:

1. Price and payment terms.
2. Quality and variety of products Delivery.

• To offer an information service to the management team on all matters involving purchasing and services to the co.
• To liaise with Sales & Marketing on all matters connected with the use of advertising agencies and printing firms and to ensure that DHL policies in this regard are complied with.
• To ensure that there are standard specifications for all products. This to be done in close cooperation with the heads of department.
• To authorize rejection of products which are not to standard in conjunction with the receiving and store department.
• To assist in establishing the annual budget for capital expenditure.
• To keep accurate and detailed records of all orders placed and transactions combined up to the receipt of goods.
• The Purchasing Manager takes the decision in selecting a supplier. Decisions should be made carefully after analyzing each quotation received and not only by considering the lowest price.

B-Reporting Relationships

• The purchasing Supervisor reports to country Finance Manager.

C- Contacts

• Internal
• DHL Egypt team
• Emerging Market Area Procurement Manager
• External The Purchasing Manager has frequent contacts with suppliers , and always looking for new suppliers in order to get best quality with acceptable price.

Dimensions:

• Responsible of total purchase with average amount of LE 3 millions yearly.
• Responsible of total assets purchases with total cost of 5 millions yearly.