Administrative Assistant

• Company Industry: Engineering Services

Job Description:

• Listening and Communication Skills: Follow instruction from your supervisor, and understand those instructions with little or no follow up. Understand motives and goals behind tasks requested to get a better picture. Ask questions in the right time.
• Provide feedback on situation at hand.
• Assertiveness & People/Interpersonal Skills: Understanding manager's and employees concerns and providing suggestions, answering phone-calls, sending emails, induction of new employees, monitoring staff's performance and attendance, ensuring ethical working environment and understanding etiquette at work.
• Organizational Skills: Scheduling meetings, arranging for a visa and traveling procedures, verifying invoice contents, setting reminders (written and verbal), ensuring a presentable working environment, ensuring the availability of office materials, organizing office layout, reporting for any maintenance needed, filing and storing documents in the right place, translating tenders and analyzing contracts, implementing new ideas.
• Computer Skills: Writing emails, handling the manager's calendar, fax, copying, creating excellent Excel sheets, excellent use of MS Office, good knowledge in Photoshop, very good in researching (up-to-date with business and customs law) and allocating manufacturers/ suppliers (when needed).