Job Details
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Job Description
- Supervise Office Evening and Weekend Staff and maintain team attendance and schedules.
- Greet, assist and provide general support to visitors.
- Receive phone calls and help clients with their inquiries and deal with correspondence and complaints.
- Organize and schedule appointments. Plan meetings and take detailed minutes.
- Write and distribute email, correspondence memos, letters, faxes and forms.
- Handle calls and digital messages.
- Assist in the preparation of regularly scheduled reports.
- Order office supplies and research new deals and suppliers.
- Maintain contact lists.
- Book travel arrangements.
- Act as the point of contact for internal and external clients.
- Liaise with executive and senior administration to handle requests and queries from senior managers.
- Handle all Administrative & Clerical work efficiently.
- Responsible for filing, organizing and assisting Senior Management in maintaining a tidy and updated meetings' calendar
- Assist in organizing company events or conferences.
- Maintain electronic and hard copy filing system
Working Conditions :
- Full-time work schedule; Sunday-Thursday from 9AM-5PM
Job Requirements
- 2+ years of experience in a similar position, preferably in the Media/Advertising sector.
- Time and stress management. Ability to prioritize the tasks at hand and complete them in a timely manner.
- Excellent communication and presentation skills to assist management, answer client/staff inquiries and communicate with third party service providers.
- Attention to details to successfully produce accurate documentation and implement the correct policies in every situation.
- Self motivated, a good listener and able work under minimal supervision in a very busy work place.
- Proficiency in using MS-Office applications (particularly Excel, Word and PowerPoint).
- Excellent/Professional Command of English and Arabic languages.
