Sub-Grants Officer - Luxor

To provide Financial Management support for Action Against Hunger- ACF sub-grantees through tracking expenditures against approved budgets and advise Partners and ensure compliance with donor and ACF rules and regulations.

Goal 1: Financial Management Support for Sub. Grantees

• Conduct pre-award assessment of potential sub-grantees. Together with the Project managers, identify areas where there is need to build the capacity of sub-grantees. Coordinate development of Capacity Building plan for each new sub-grantee
• Conduct site visits to partners to provide technical assistance in financial management and compliance
• Support Sub.Grantees during recruitment and selection process for finance team
• Conduct Kick-off meeting for Sub. Grantees to discuss Sub. Grant Agreements terms and conditions, provide guidance on donor’s regulations and financial reporting.

Goal 2: Sub. Grantees Budget Preparations and Budget Tracking

• Provide technical assistance for sub grantees and answer their questions related to budget preparations
• Review Sub. grantees budgets for prospective programs in close consultation with Program Managers
• Ensure up to date and accurate records of financial status of all partners including budget spending trends, resource balances and be able to respond promptly in the event of urgent information requests
• Manage funds tracking and disbursement for grantees, including review of funds requests
• Follow up with program managers regarding subgrantees spending plans

Goal 3: Sub. Grantees Monitoring

• Ensure sub-grantee/partner financial reports are received and subsequent donor compliance review visits are made before approving any payment requests from sub-grantees/partners and/or submitting payment requests Finance
• Review and verification of all sub. grants transactions, documents and financial statements of Partners ensuring their integrity and compliance with policies and regulations
• Conduct Regular vouching of sub grantees progress and document financial Review findings

• Ensure monitoring findings are being disseminated shared and followed up and documented in time with all relevant people

Goal 4: Support other activities

• Assist in drafting the sub-grant agreements between Action Against Hunger- ACF and partners
• Work with Admin / HR Officer on Sub. Grantees files archiving
• Work with finance team to post partner’s expenditures on SAGA (accounting software)
• Conduct Closeout processes for partners