Job Details
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Job Description
- Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence.
- Organize meetings, appointments, missions, travel, accommodation arrangements and gatherings.
- Recording office expenditure and managing the budget.
- Arranging regular testing for electrical equipment and safety devices &maintain a safe and secure working environment.
- Typing, filing, answering telephone calls.
- Type all correspondence including letters, memos and reports some of which are of a confidential nature.
- Schedules meetings and interviews as requested by the director of HR.
- Analyze and evaluate current and potential suppliers in consideration of the internal quality and cost requirements.
- Ensure the total administration and documentation of processes in purchasing (contracts, invoices, master data, conditions, etc.).
Job Requirements
- Proven experience as Executive Secretary or similar administrative role
- Proficient in MS Office
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Degree in business administration or relative field
- Haram or Faisal Resident only.
