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Job Description
Please apply at company website
Main purpose of the position
- The Administrative Assistant / Receptionist will provide general administrative support and manage the reception area of ICARDA office in Maadi, Cairo.
Main responsibilities
- Provide Front desk reception duties for the office which includes handling of all phone calls.
- Welcoming and guiding visitors in timely and professional manner.
- Collect, distribute and maintain a tracking system for all incoming mail and courier items for the office.
- Monitor the effective delivery of cleaning and office maintenance services to ensure the premises and clean and functional.
- Assist with the logistics aspects of meetings, training courses, workshops and other events.
- Assist the Travel and Administrative Officer in general office administration.
- Ensure adequate stock of office supplies is available at all times.
- Translating from Arabic to English and vice versa, as may be required.
- Printing and photocopying reports and other documents, as maybe required.
Terms of appointment, salary and benefits
- This is a Nationally recruited Staff position. The initial contract will be for 3 years, of which the first year will be probationary period. Subsequent employment is determined based on the performance, the availability of funds and continued need for the position.
Job Requirements
Education, qualifications and experience
- BSc or equivalent in business administration or other relevant field, (secondary school education and relevant training combined with extensive work experience is also accepted).
- Minimum three years’ experience in secretarial work and office management, experience in an international and multicultural environment is an advantage.
- Excellent spoken and written Arabic and English.
- Strong service orientation.
- Excellent organizational skills and ability to establish priorities and operate with minimum supervision.
- Ability to be effective under pressure.
- Experience in Microsoft Office (Word, Excel and Power Point, Outlook) and other relevant computer applications, databases, and filing systems.
- Excellent interpersonal skills, and the ability to work in multi-disciplinary and multi-cultural teams.
- Willingness to occasionally work outside official office hours.
