Job Details
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Job Description
- Acting as a first point of contact: dealing with correspondence and phone calls
- Managing diaries and organizing meetings and appointments, often controlling access to the V.P
- Booking and arranging travel, transport and accommodation
- Organizing events and conferences
- Reminding the V.P of important tasks and deadlines
- Typing, compiling and preparing reports, presentations and correspondence
- Managing databases and filing systems
- Implementing and maintaining procedures/administrative systems
- Liaising with staff, suppliers and clients
- Miscellaneous tasks to support V.P.
Job Requirements
- Fluent (Spanish & English)
- Internet and PC proficiency with advanced MS Word, Excel, PowerPoint & Outlook skills.
- Excellent attention to detail
- Exceptional written and oral communication skills
- The ability to work under pressure and to tight deadlines
- Good organizational and time management skills
- Excellent interpersonal skills
- Honesty and reliability
- Ability to multi-task and prioritize daily workload
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
