Job Details
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Job Description
Main Duties:
- Devising and maintaining office systems, including data management and filing;
- Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of seniority;
- Organizing and maintaining diaries and making appointments;
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Organizing and attending meetings and ensuring the manager is well prepared for meetings;
- Liaising with clients, suppliers and other staff.
- Carrying out specific projects and research;
- Responsibility for accounts and budgets;
- Taking on some of the manager's responsibilities and working more closely with management;
- Deputizing for the manager, making decisions and delegating work to others in the manager's absence;
- Being involved in decision-making processes
Job Requirements
- Exceptional written and oral communication skills;
- Excellent word processing and IT skills, including knowledge of a range of software packages;
- The ability to work under pressure and to tight deadlines;
- Good organisational and time management skills;
- The ability to research, digest, analyse and present material clearly and concisely;
- Excellent interpersonal skills;
- The ability to work on your own initiative;
- Honesty and reliability;
- Attention to detail;
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;
- Excellent written and oral English language
- Discretion and an understanding of confidentiality issues.
