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Job Description
- Performs a variety of administrative and support tasks which may be highly confidential and sensitive.
- Coordinates office management activities.
- Compiles all documents and briefs the manager regarding contents.
- Reads and screens incoming correspondence and reports, makes preliminary assessment of the importance of materials and organises documents, and forwards materials to manager and staff.
- Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the manager accordingly.
- Prepares letters and memos in response to incoming mail or calls.
- Prepares agenda and collects materials for meetings; takes minutes and keeps records of proceedings as required.
- Reviews, proofreads, and edits documents.
- Coordinates and facilitates the manager’s calendar to arrange appointments, meetings, events… etc.
Job Requirements
- A bachelor’s degree.
- Good command of English.
- Office management experience.
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Outstanding communication and negotiation abilities.
- excellent organisational and time management skills.
- Familiarity with basic research methods and reporting techniques.
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
