Executive Secretary

Construction Management Systems - Maadi, Cairo

205
Applicants for
1 open position
10
Seen
Experience Needed:
6 to 10 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Negotiable, Bonuses
Vacancies:
1 open position
About the Job

Office Management Responsibilties:

Main Secretary responsible for daily Receiving & Distribution of ALL incoming documents.File / Update / Maintain all the documents in an organized manner and controlling them by a checklist to prevent losing any papers.

Maintain Files for:

  • All Project Contracts
  • All Project Subcontracts
  • Incoming / outgoing letters
  • Internal & External Contact Information
  • Coordinate External Contact Info with Supplier/Sub database
  • Find out Office Priorities from Management
  • Coordinating and ensuring Management Office maintenance and general up-keep (cleanliness, etc.)
  • Coordinate with Office Secretaries for work between departments
  • Coordinate with Alexandria Office for work between departments
  • In charge of ordering Monthly Office Supplies
  • In charge of collecting and distributing internal weekly / monthly reports
  • Assisting Management Office with any needs to expedite work efficiently

General Responsibilities:

  • Informing HR/Admin. Manager for necessary maintenance for any machine in the management office
  • It is the responsibility of the HR/Admin Department to contact the Maintenance Service and schedule the appointment
  • Ensure entire office handles machines with care
  • Sign the Photocopier Test Sheet after successful testing by Maintenance representative
  • Informing HR/Admin Department through standard company form / email, for need of company driver to deliver or pick-up:Any Management needs
  • Any Project Owner/Consultant needs
  • Incoming telephone calls to be distributed firstly to intended person – if not available. then will forward or leave message to relevant Department Secretary
  • In case of short notice absence – will notify direct manager + HR/Admin Manager
  • If all other Secretaries are absent:Will coordinate main telephone incoming/outgoing
  • Will coordinate office driver logistics
Job Roles: Administration
Job Requirements
  • Bachelor Degree.
  • Good Command of English.
  • Microsoft Office Skills.
  • Construction Experience is a Must.
About this Company

Construction Management Systems S.A.E (CMS) is a shareholding company founded in 1993 as a General Contractor servicing the Egyptian market with branches established in both Cairo and Alexandria.

CMS is registered at the Egyptian Federation for Construction and... (More)

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