Personal Assistant

Responsibilities

As a PA, you will often act as the manager's first point of contact with people from both inside and outside the organisation. Tasks are likely to include:

• Devising and maintaining office systems, including data management and filing
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Organising and maintaining diaries and making appointments
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
• Carrying out background research and presenting findings
• Producing documents, briefing papers, reports and presentations
• Organising and attending meetings and ensuring the manager is well prepared for meetings
• Liaising with clients, suppliers and other staff
• Carrying out specific projects and research
• Responsibility for accounts and budgets
• Taking on some of the manager's responsibilities and working more closely with management
• Deputising for the manager, making decisions and delegating work to others in the manager's absence
• Being involved in decision-making processes