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Job Description
SUMMARY
Under the direct supervision of the Director of HR & Administration, the incumbent will mainly handle front desk responsibilities; provide secretarial and administrative support to project staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned by your supervisor.
- Greet clients and visitors with a positive, helpful attitude.
- Assist clients in finding their way around the office.
- Help maintain workplace security by issuing, checking and collecting badges as necessary.
- Assist with a variety of administrative tasks including copying, faxing, and taking notes.
- Preparing meet and training rooms.
- Answer phones in a professional manner, and routing calls as necessary.
- Assist colleagues with administrative tasks.
- Answer, forward, and screen phone calls.
- Provide excellent customer service.
- Schedule appointments.
- Send faxes as required.
- Update and circulate staff telephone & Address Directory on regular basis.
- Handle the mail Pouch.
- Supervise drivers and manage project vehicles
- Supervise office boys & office cleanliness
- Assist in HR tasks including recruitment, screening, and shortlisting
- Perform ad-hoc administrative duties.
Job Requirements
- Batchelor’s degree (B. Sc. or B. A.) in Business or Communications or equivalent plus a minimum of four-year experience in similar field preferably with international companies/organizations.
- Demonstrated experience in managing drivers and company fleet is a must.
- Commanding written and spoken English.
- Able to wok under pressure and an efficient multitasker.
- Tactful, high work ethics, excellent interpersonal communications.
- Organized, detail oriented, punctual, proactive, and assertive.
- Proficiency in using Microsoft Word, Excel, Outlook, and Power Point is a must.
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