Receptionist / Front Office Admin

SUMMARY

Under the direct supervision of the Director of HR & Administration, the incumbent will mainly handle front desk responsibilities; provide secretarial and administrative support to project staff. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned by your supervisor.

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients in finding their way around the office.
• Help maintain workplace security by issuing, checking and collecting badges as necessary.
• Assist with a variety of administrative tasks including copying, faxing, and taking notes.
• Preparing meet and training rooms.
• Answer phones in a professional manner, and routing calls as necessary.
• Assist colleagues with administrative tasks.
• Answer, forward, and screen phone calls.
• Provide excellent customer service.
• Schedule appointments.
• Send faxes as required.
• Update and circulate staff telephone & Address Directory on regular basis.
• Handle the mail Pouch.
• Supervise drivers and manage project vehicles
• Supervise office boys & office cleanliness
• Assist in HR tasks including recruitment, screening, and shortlisting
• Perform ad-hoc administrative duties.