Office Manager
Approcks -
Hadayek Alahram, GizaPosted 7 years ago89Applicants for1 open position
- 53Viewed
- 15In Consideration
- 38Not Selected
Job Details
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Job Description
Responsibilities and Duties:
- Organizing company events or conferences
- Dealing with correspondence, complaints and queries
- Preparing letters, presentations and reports
- Supervising and monitoring the work of administrative staff
Managing office budgets - Liaising with staff, suppliers and clients
- Implementing and maintaining procedures/office administrative systems
- Organizing induction programs for new employees
- Ensuring that health and safety policies are up to date
- Using a range of software packages ( Office - Google Drive etc ).
- Assisting the organization's HR function by keeping personnel records up to date, arranging interviews and so on
- Facility management (by taking responsibility for the upkeep of the building)
- Create, develop, and maintain all HR strategies, policies, procedures and forms.
- Hire, develop and preserve talented calibers in all position levels
- Build and develop, an excellent work environment, ethically, physically and morally.
- Identify and comply with all legal requirements and government regulations affecting HR and Administration functions.
- Measure and improve the performance of all employees through PA system, TNA, training plan,and successes plans.
- Ensure all Policies and Procedures are in compliance by all employees.
- Continual increasing employees’ satisfactions and loyalty, and decreasing absenteeism and turnover rates.
- Manage all HR and Administration functions internal and external- Ensure the fairness between employees and themselves.
- Guarantee the interface with external payroll provider, manages time and attendance and payroll systems and the accurate accounting process related to payroll.
- Manage local external providers and approve related invoices.
- Administer compensation and benefit plans
- Assist in talent acquisition and recruitment processes
- Conduct employee on-boarding and help plan training & development.
- Provide support to employees in various HR related topics such as leaves, compensation etc. and resolve issues and problems.
Job Requirements
- Proven experience as an Office manager, Front office manager or Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
