Executive Secretary

• We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks to join Cajedu team.

Essential duties & responsibilities will include:

• Prepares reports by collecting information.
• Maintains departments schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
• Performing audio and copy typing, word processing, & letter writing.
• Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
• Organizes work by collecting information; initiating telecommunications.
• Secures information by completing database backups.
• Provides historical reference by utilizing filing and retrieval systems.
• Coordinating mail-shots and similar publicity tasks such as managing databases.
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Managing diaries and organizing meetings and appointments, often controlling access to the CEO/manager/executive.
• Organize and supervise all the administrative activities.
• Assist in the preparation of regularly scheduled reports
• Update and maintain office policies and procedures
• Maintain contact lists
• Book travel arrangements
• Organize and follow up the operation cycle between departments
• Sorts and distributes mail daily.
• Assists in related projects such as scheduling utilizing Excel and Adobe PDF writer.
• Handles confidential and non-routine information.
• Translating documents, from both English to Arabic and vice versa.
• Well organized, energetic team player, able to take initiative and multi-task.
• Team Secretarial experience and good knowledge of MS-Office Products.
• Preparation of Word and Excel documents, including letters, meeting notes and reports.
• Arrange meetings, including inviting attendees.
• Handles all CEO/Manager related or other requested tasks.

Benefits:

• Salary: High-end salary.
• Work hours: 40/w
• Social insurance
• Medical insurance
• Covered Internet Cost
• Opportunity to be part of the team of e-commerce company based in Dubai and operating across MENA.
• Opportunities to advance your career.