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Job Description
As the office secretary, you will help ensure that the office runs smoothly and efficiently. Your clerical and administrative support will assist office personnel and optimize workflow. You need to be comfortable being the primary point of contact for all manners of inquiries and requests. Other secretarial responsibilities will include organizing and maintaining files, supplies, and equipment. The ideal candidate for the position of secretary can prioritize tasks and is motivated to complete work with minimal supervision.
Your responsibilities will include:
- Answering calls, taking messages and handling correspondence
- Maintaining diaries and arranging appointments
- Typing, preparing and collating reports filing
- Organising and servicing meetings (producing agendas and taking minutes)
- Prioritising workloads
- Liaising with relevant organisations and clients
- Coordinating mail-shots and similar publicity tasks
- Logging or processing bills or expenses
- Acting as a receptionist and/or meeting and greeting clients
Job Requirements
- Good communication, customer service and relationship-building skills
- Excellent written and verbal English skills
- Teamworking skills
- Organisation and time management skills
- Attention to detail
- Negotiation skills
- Assertiveness
- Tact, discretion and diplomacy
- The ability to be proactive and use your initiative: to see what needs doing and to do it
- The ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages if required.
- Females Only
