Admin Supervisor

Main Duties:

(Will Supervise more than 3 subordinates)

• Organize the office operations and procedures regarding the cleaning check up, office design, and equipment’s maintenance to maintain the company’s image.
• Monitor and record the phone calls and faxes to be in contact with our customer to fill their needs.
• Plan and implement the office systems regarding follow up the cheques receiving, sending forms & samples to our domestic and export customers and the company, layout, equipment procurement, and anticipate needed supplies to maintain the office efficient running.
• Arrange the commercial department internal meetings and take the minutes of meeting to update the archiving system in addition to organizing schedule, all visa & flight accommodation issues for all sales team and provide assistance during exhibitions to facilitate business needs of commercial team.
• Manage and follow up the stock of Company’s head office samples in order to ensure their availability to the customers and the sales team.
• Create the PR on the SAP System to be sent it to the procurement department to provide the required supplies.
• Follow up the RFP (Request for proposal) regarding the New Year giveaways to be distributed to Company’s customers.
• Follow up the employees needs regarding the business cards issuance to keep the employees business cards updated.
• Print the sales reports on daily, weekly and monthly basis from SAP system then deliver it to commercial manager to assist him in follow up the required reports.
• Comply with occupational health, safety and Environment regulations, policies and instructions at work place