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Job Description
- The Executive/Office Assistant provides operational and logistical support to the Executives and staff of the company.
- This individual acts as the face and voice of EffVision for visitors and callers.
- Manage office calendars, set up and coordinate meetings.
- Organize and maintain executive and confidential files and records.
- Take and transcribe Meeting Minutes, assemble, prepare and distribute meeting agendas, minutes and supplemental materials.
- Track and account for office expenditures.
- Plan and conduct events and meetings.
- Arrange catering for special events.
- Source community and networking events.
- Prepare company newsletters and Social Media posts.
- Perform reception duties: answer and route telephone calls, greet visitors.
- Receive, distribute and send external and interoffice mail.
- Make travel arrangements.
- Create and edit Word Documents, Excel spreadsheets, and basic PowerPoint presentations.
- Conduct internet research.
- Complete other assignments and office projects as requested by Executives.
Job Requirements
Qualifications
- College Degree
- VERY STRONG command of the English Language. (Fluency in English is a MUST)
- Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
- Ability to express self clearly and understand intentions and needs of others
- Ability to complete tasks on time and without errors
- Ability to stay focused on priorities amid interruptions
- Interacts with external and internal customers in a professional, approachable manner.
