Admin Assistant

dynamics - Heliopolis, Cairo

116
Applicants for
1 open position
110
Seen
4
Shortlisted
36
Rejected
Experience Needed:
More than 2 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
2,500 to 3,500 EGP per month
Vacancies:
1 open position
About the Job

Behind every manager or company director you'll find an organized, efficient personal assistant.

  • As a personal assistant (PA) you will work closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis. You will help a manager to make the best use of their time by dealing with secretarial and administrative tasks.
  • PAs need extensive knowledge of the organization in which they work. You will need to know who key personnel are (both external and internal) and understand the organization's aims and objectives.
  • Managers often rely heavily on their PA, trusting that work will be handled efficiently in their absence. Discretion and confidentiality are therefore essential attributes for a successful PA.
  • A personal assistant is sometimes called an executive secretary, as well as a personal or private secretary.

As a PA, you will often act as the manager's first point of contact with people from both inside and outside the organization. Tasks are likely to include:

  • Devising and maintaining office systems, including data management and filing.
  • Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
  • Screening phone calls, inquiries and requests, and handling them when appropriate.
  • Meeting and greeting visitors at all levels of seniority.
  • Organizing and maintaining diaries and making appointments.
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
  • Carrying out background research and presenting findings.
  • Producing documents, briefing papers, reports and presentations.
  • Organizing and attending meetings and ensuring the manager is well prepared for meetings.
  • Liaising with clients, suppliers and other staff.
Job Roles: Administration
Job Requirements
  • More than 2 years of experience

About this Company

Dynamics advertising is a full service media agency with a client centric approach.
We serve some of Egypt’s most dynamic and transformative brands and are able to make rapid changes in our process and strategies to meet our clients’ changing needs.
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