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Job Description
Responsibilities
- Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands.
- Organize and schedule meetings and appointments.
- Partner with HR to maintain office policies as necessary.
- Organize office operations and procedures.
- Coordinate with IT department on all office equipment.
- Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
- Recording office expenditure and managing the budget.
- Organising the office layout and maintaining supplies of stationery and equipment.
- Maintaining the condition of the office and arranging for necessary repairs.
- Organising and chairing meetings with staff.
- Type and edit contracts and price lists and negotiations with office vendors, service providers and office lease.
- Keeps management informed by reviewing and analyzing special reports; summarizing information.
Job Requirements
Requirements
- Proven office management, administrative or assistant experience.
- Proficiency in MS Office is a MUST.
- Excellent written and verbal communication skills
- Fluent in English Language.
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritise work
- Attention to detail and problem solving skills
- Strong organisational and planning skills
