Job Details
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Job Description
- Execute administrative and HR related tasks according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
ACCOUNTABILITIES:
- Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
- Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance.
- Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
- Update Social security/ Tax office employee files in order to meet legal requirements and duties.
- Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests.
- Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
- Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
- Make all administrative information available to the staff (posting, meetings, etc.).
- Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings, upon request.
- Prepare expats Monthly perdiems and allowance sheet.
- Manage guest houses needs and follow-up with the Logistics teams for house maintenance and supply orders.
- Manage the Guest houses and office cleaners.
- Manage project Stationary and Tea break.
- Assist the Admin Manager in all project related recruitment process.
- Assisting Admin Manger in planning and organizing all work related events. (Annual gatherings, ARO, Team buildings).
- Follow-up staff leave balances and keeping accurate records of it.
Job Requirements
Education:
- Desirable business or administration related diploma.
Experience:
- Essential previous working experience of at least two years in relevant jobs.
- Desirable experience in MSF or other NGOs in developing countries.
Languages:
- English as the mission working language (Written and Spoken)
Knowledge:
- Strong Computer skills - Strong communication and organizational skills
Application deadline is: @ 6pm May 29th , 2017
Only shortlisted candidates will be contacted